The Workshop Scheduler

Some spaces are shared by several parties, such as a studio, a workshop or a rehearsal room, and each party needs to book time without bumping into the others. The Workshop Scheduler is a simple, shared calendar for doing exactly that. Everyone sees the same week view. People book the slots they need, cancel their own bookings and leave the rest of the calendar alone.

Overlapping bookings are refused, so two groups can’t end up in the same slot. Accounts are managed by an admin, with no public sign-up. Each person has one of three roles: Reader can view the calendar, Scheduler can also book and cancel their own time, and Admin can also manage accounts.

The Workshop Scheduler is a generic, customizable version of the scheduler we use for our own space. If your team, studio or group needs the same thing, it can be set up for your space.

Highlights

• One shared week view for the whole team
• Overlapping bookings are refused, checked inside a single database transaction
• Three roles: Reader, Scheduler and Admin
• Admin-issued accounts and temporary passwords, with a new password chosen at first sign-in
• Sign-in rate limiting and hashed session tokens
• One container, one database file and no third-party services

Who it’s for

Studios, workshops, rehearsal spaces and any group of people who need to book time in one shared space.